Financial Project Administrator

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Published: May 7, 2024
Location
St. Louis, MO / Hybrid
Job Type
Direct
Salary
Based on Experience

Description

The Financial Project Administrator provides services essential to the mission of the organization and the day to day operations. They provide executive level assistance to the Executive Vice President, CFO on various highly sensitive and confidential administrative functions including working with other Divisions.

Responsibilities:

  • Provide a high level of executive administrative skills, handle confidential business matters, work independently on special assignments, and maintain smooth operation of the office responsibilities.
  • Manage day-to-day executive administrative responsibilities including phone calls, calendars and scheduling meetings, a calendar of events, file systems and records management, travel arrangements, expense reports, invoices, and correspondence.
  • Vital conduit between Executive Vice President, CFO, and workforce.
  • Operate independently in absence of the EVP, CFO, calling on staff when required. Assist and advise the Executive Vice President, CFO of any problems arising during absence.
  • Prepare agendas for meetings and related functions.
  • Support the coordination of management functions across Finance.
  • Maintain a comprehensive understanding of department policies, procedures, and department members’ methods of operation to effectively and efficiently conduct duties and responsibilities.
  • Follow-up and tracking projects, programs, and performance measurements.
  • Initial review of budgetary information regarding expenditures; research a broad variety of financial issues.
  • Provide a budget analysis.
  • Learn, understand, review, and analyze financial applications and reports.
  • Prepare materials for large mailings. Summarize, assemble, and compose factual reports, letters, and memos in accordance with established standards. Plan distribution.
  • Produce a variety of typed statistical and narrative reports; proofread and edit typed materials for accuracy of grammar, spelling, punctuation, and format.
  • Collect and organize records and verify accuracy of data and information for reports; monitor and maintain records of financial transactions.
  • Coordinate Audit schedules, collect information to be provided to Auditors, upload all official and final financial reporting.
  • Manage time management/payroll system Executive Vice President, CFO’s direct reports.
  • Receive and provide information to Agency management officials, Commissioners, and Agency personnel. Disseminate information to local state and federal officials and to members of the general public in person and over the telephone.
  • Interact with Agency officials, the Board of Commissioners, Agency employees, representatives of other organizations, local state and federal officials, and the general public concerning activities, schedules, and procedures.
  • Oversee projects as assigned from the Executive Vice President, CFO. Prioritize and manage time sensitive projects.

Knowledge, Skills, & Abilities:

  • Project a highly professional, positive image compatible with the needs of Agency Executives and others.
  • Ability to develop and maintain positive and effective interactions and working relationships at all levels, including senior management, both verbally and in writing.
  • Skilled in the use of office equipment such as computers, copying machines, telephones, and recording devices.
  • Experienced in establishing work priorities and meeting deadlines in a fast-paced, high-pressure environment.
  • Ability to establish procedures critical to timely deadlines.
  • Communicate effectively, both orally and in writing, handle complaints, and effectively deal with sensitive, confidential issues.
  • Interact effectively with Agency management officials, Commissioners, Agency staff, and members of the general public.
  • Proven experience working well under pressure with a high degree of responsibility.
  • Ability to multi-task and handle responsibilities for multiple departments.
  • Set priorities independently. Experienced in composing, proofreading, and editing written materials.
  • Finance experience strongly preferred.
  • Advance MS Office skills including Outlook, Word, Excel, and PowerPoint.
  • Minimum typing requirement is 50 wpm and 65 wpm preferred.

Education and Experience:

  • 4 year degree or equivalent experience in Business Administration or related field.
  • Minimum or 7-10 years of experience in corporate environment, assisting executives at top executive level.

Benefits:

  • Fitness Center Access and Wellness Programs
  • Tuition Reimbursement Program
  • Credit Union Membership
  • Health, Dental, Vision Insurance
  • EAP
  • PTO and Holidays
  • 401K Plan and 401K Company Program
  • Retirement Benefits
  • FSA
  • Short-Term And Long-Term Disability Insurance
  • Life and AD&D Insurance
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