Office Administrator

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Published: May 24, 2024
Maryland Heights, MO
Job Type
Based on Experience


Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator (starting part time at 25 hours per week, we can be flexible in days/hours) to join our team. As an Office Administrator, you will be responsible for managing various administrative tasks and providing support to the office staff. This is a part-time position with opportunities for growth and development. This may turn into a full-time position.


  • Answer and direct phone calls in a professional and courteous manner.
  • Work with Photoshop and Adobe Acrobat to modify layout pictures and overlay vending machines pictures in photos taken by the salespeople.
  • Coordinate and schedule meetings and appointments.
  • Organize and maintain office files, records, and documents.
  • Manage vendor relationships and coordinate office meetings.
  • provide support to the sales team as needed.
  • Light Bookkeeping.


  • Proven experience as an Office Administrator or similar role.
  • Excellent front desk and customer service skills.
  • Experience with Photoshop – ability to modify and overlay pictures.
  • Strong phone etiquette with the ability to handle multiple tasks simultaneously.
  • Exceptional organizational skills with great attention to detail.
  • Experience in vendor management and procurement processes.
  • Knowledge of payroll processing procedures is a plus.
  • Proficient in calendar management software (e.g., Microsoft Outlook).
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Strong communication skills, both written and verbal.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to work independently as well as part of a team.
  • Intuit QuickBooks experience is a plus.

We offer competitive compensation based on experience. If you are a motivated individual with excellent organizational skills and a passion for providing exceptional administrative support, this is an outstanding opportunity to work for a startup company with proven management.

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